Types of timesheets

Types of timesheets

The type of timesheet you choose corresponds to the category of hours for which the employee worked. This information allows Emprez and your payment system to put the correct number of hours in the correct category.

Why should you put the right type of timesheet?

This will be used to tell the system to pay the hours on this timesheet with the correct pay code.

Here are the different types of timesheets in Emprez:
  1. Work
  2. Education and Training
  3. Leave with pay: type Leave with pay only
  4. Paid absences: any other timesheet with the mention "Paid", including 1st-day CSST - EXCEPT Sick leave (Paid)
  5. Paid family absence (Quebec only) 
  6. Sick leave (Paid): linked to the sickness bank
  7. Unpaid leave: any type of unpaid leave not carried over to pay
Note for Administrator:
  1. Make sure the pay codes are in the Pay > Export pay.
  2. Each box corresponds to a winning code. To modify a code:
    1. Make sure it's the same code as in your payroll,
    2. Change the content of the corresponding field,
    3. Check the box,
  3. Click Save configuration.

How to change the type of timesheet?

For a timesheet that has not yet been approved:
  1. Click on the hours or on of the timesheet to modify,
  2. Change the Type,
  3. Enter the start and end times of the shift, if applicable,
  4. Click Save,
  5. Approve the timesheet.

Special cases 

Sick leave

To be able to approve a timesheet with the Sick Leave paid type, you must have a sick day bank in the employee's file.

To add or modify the sickness bank for an employee:
  1. Go to the employee file,
  2. In the Hiring information, click on Sick Leave,
  3. In the Sick Leave section,
  4. Click on  to add or   modify an existing entry, 
  5. Click Save.
As you approve sick leave paid type of timesheet, these hours will decrease.

Absence for family leave. (Quebec only)

  1. Click on the hours or on   of the timesheet to modify,
  2. Change the Type to Family leave (paid),
  3. Click on the Calculate button, the hours granted for the employee will be set up automatically,
  4. Check the meal times and breaks so that everything is at 00:00,
  5. Click Save,
  6. Approve the timesheet with code K2.
Note for the Administrator:
Make sure that in the Pay > Export pay, the Paid Family Leave box is tick AND that the export code is the same as what is entered in your pay system.

Stat. Holiday Calculation Method

Schedule the stat. Holiday on the schedule, then make sure it is published. The hours will be calculated automatically according to the timesheets that are in Emprez.

If you have not scheduled the Time off on the schedule:
  1. Add a timesheet,
  2. Change the type to Stat Holiday, the hours granted for the employee will be set up automatically,
  3. Click Save,
  4. Approve the timesheet with code F.
Note for Administrator - to verify the calculation of holidays for an employee:
  1. Go to the employee file,
  2. Click on Work parameters, in the Parameters section,
  3. Go to the Timesheet section,
  4. Scroll down until you see Stat. Holiday Calculation Method.

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