This section is the quickest way to configure the employee file to be exported to payroll correctly.
Using profile settings
This option allows you to copy settings from one employee to another employee in the same position.
"Employee will be included in export to payroll service" and Association to the payroll company
This option allows you to limit the transmission of information from the employee's file to your payment system.
If the option is checked, the approved timesheets and premium of the employee will be processed for payroll.
Example of cases for which this box is unchecked:
- An Administrator or a Limited Administrator who does not have a timesheet: these users must have a Manager or Employee account if they want to process their pay with Emprez.
- An external service for which you count the hours with Emprez: several of our customers use this option to track the total hours of services rendered. However, these are hours that are included in pay.
Request parameters
In this section, you can determine the access of employees to modify their information. These options will limit communication issues with changes to the file.
As a manager, your advantages are:
- You no longer have to make changes manually to the employee's file
- You have control by approving requests before they apply to the case
- As an Administrator, you can determine which managers can approve requests: Access to messages and request approvals
- Submit requests from anywhere
- Follow up on information previously submitted
The modifications that the employee can make with the options activated:
- Their availability,
- Their schedules: vacation additions and personalized time bank,
- Their shifts: exchange shifts with other employees
Any modification must be approved by a manager before applying it to the schedule.
You can make the change for one employee, and apply it for the rest of your business.
Click on Apply the 'Schedule' Parameters (except Sort Order) to all employees to place the order. Answer "Yes" to the following question.
Employee sorting parameters for schedules: Employee file number
This number corresponds to the employee's sorting in the schedule. This box can be modified by all managers. If a manager changes it, it changes for all other managers who have access to this employee. To find out more about sorting in schedules
click here.
Timesheet adjustment settings
Click on the Timesheets to display the timesheet settings for this employee.
This section allows you to determine the automation that the system does for this employee.
The parameters entered are specific to the employee, regardless of the position held.
To better understand how automatic adjustments work,
click here.
You can make the change for one employee and apply the same setting for the rest of your employees.- Click on Apply these 'Timesheet' Parameters to all employees.
- Answer "Yes" to the following question.
- Your company's policy for arrivals before the planned shift
- Your company's policy for delays
- The policy for departures before the planned end
- Your company's policy for departures after the scheduled shift ends
Illustrate your policy with at least one example.
After analyzing your request, an agent will give you the information with which you must complete the boxes in this part.
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