Managing an employee's positions

Managing an employee's positions

An employe can have several positions in a company, it is enough to add them in his file and when you will make the schedule the employee will appear in the positions for which he will have been programmed.
To avoid errors in the planning (adding the employee to two positions simultaneously), color code and an alert will appear if the chosen employee is already employed at another position. To learn more, read the article Color codes availability and unavailability.

View employee positions

To see the positions assigned to him, you will need to go to the Employee file > Hiring information - Position(s)
If the employee has several positions you will be warned you only have to click on the position to have the List of positions of the employee.
Inactive positions will appear in gray with inactive status.

Add a position to the employee: Position active/inactive; the default position

You can add a position to one or more employees at any time.
When you click on the item's detail or when you create it, you have the option of checking two boxes:
  1. The position is active for this employee: This means that the employee can work at this position. If you do not check this box, you will not be able to create a schedule with the employee at the position in question.
    The employee's inactive positions will be displayed in the list of positions in gray.
  1. The default position for this employee: If you choose this option you place the position in question in the employee's main position. This means that it will be the position with which the banks calculate themselves (the salary), but also the position that is automatically put when the employee punches his schedule.

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Assign a premium depending on the position

Emprez allows you to reward your employees without complicating your task thanks to the different types of premiums offered. To see them, see the article Presentation of the different types of premiums. 
    1. Premium per position
    The premium per position is the variation of the employee's salary when he occupies a specific position. Indeed, an employee can work at different hourly rates, depending on the position held. To learn more, click here.   
    1. Hourly premium
    The hourly premium is compensatory remuneration that the employee will receive if he or she works in a particular position AND in a time interval that you will specify. It is specific to the position, hours, and days the employee works. It can be established as a percentage of the salary received %, or as an amount $.
    This premium can be configured by default. To learn more, click here.

    Assign a colour to a position

    If you wish, you can configure the background colour that will be associated with this position on your schedules

    Assign position level to the employee

    In order to have a global vision of the skills needed when creating your schedules, you can classify your employees using a level system. The level is a value you can assign to an employee's position. He will determine his display priority in the Hours / Position view.
    To do so, all you need to do is enter the level according to the position held in each employee's file and the sorting is done automatically according to the data entered when you create your schedules.
    To learn more click here.

    Export section 

    The export section helps you better define your positions in the structure by assigning codes to the position that corresponds to the codes of your payroll system (Desjardins, Nethris, or other). There are 3 types of exports. For more information, see the article Overview of the export section (in positions sections).

    GPS Zones

    The GPS zones manager is one of the tools that make the use of mobile phones more interesting when it comes to punching. It allows us to define the perimeter in which the employee can punch. To learn more about this feature, click here.

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