Import of pay slips

Import of pay slips

Use Emprez to import pay stubs from your payroll service and distribute them to your employees. They will be able to access these documents from the mobile app or the employee portal.

Info
This feature is optimized for users of the Web Service (Nethris or EmployeurD).
Ask an agent to activate the option for your company. If you want it activated for multiple payroll companies, be sure to mention it.
Make sure you have the .zip file containing the employee documents from your payroll system on hand.

To distribute pay stubs to employees

  1. Click on Payroll,
  2. Choose Import Pay Stubs,
  3. Choose the correct company,
  4. Drag and drop the .zip file into the designated area,
  5. Click   Import File.

Info
An employee can only receive one pay stub per date. Please read below if an employee must receive more than one file for the same period.


Importing two pay stubs for the same employee in the same pay period

Currently, Emprez does not support the automatic import of multiple pay stubs for the same employee in the same period.
However, it is possible to work around this limitation by manually changing the files in the .zip.

Option 1: Rename the second pay stub

  • Before importing your pay stub files from your payroll system into Emprez, identify employees who received two stubs for the same period.
  • Do not delete any files.
    • Locate the second stub for the employee and rename it by changing the date at the end of the file name (the last block of numbers corresponds to the date).
    • Example:
      RELEVE_PAIE_000123456_000000001_289599844_20250918
      becomes
      RELEVE_PAIE_000123456_000000001_289599844_20250919
  • Create a new .zip file containing all the pay stub files, including the renamed one(s).
  • Import this new .zip into Emprez.
Result
  1. Both pay stubs will appear in the employee’s Pay Stubs section, but with different dates.
  2. The actual bank deposit will not be affected, since it is managed directly by EmployeurD.
For past pay periods
This method also works if you want to retroactively add pay stubs for previous periods.
Just make sure the date you add in the file name actually exists and follows the YYYYMMDD format.

Option 2: Merge the two pay stubs into a single file before importing

Another way to work around this limitation is to merge the two pay stubs into a single two-page PDF file before importing it into Emprez.
  • Identify the employees who received two pay stubs for the same period.
  • Using an external PDF merging tool (e.g. Adobe Acrobat), combine the two PDF files into one.
    • Page order does not matter; both stubs will appear together in the same document.
  • Rename the merged file to match the file name required by your payroll system (e.g. RELEVE_PAIE_000123456_000000001_289599844_20250918.pdf).
  • Add this merged file to your .zip file along with the other pay stubs.
  • Import this new .zip into Emprez.
Result
  1. The employee will have a single pay stub containing two pages, viewable in their Pay Stubs section.

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