Hourly Premium
The hourly premium is an amount of money paid to the employee (as a percentage % of the salary received, or as an amount $) when the employee works a position, on days and at times that you will specify.
This is compensatory compensation that the employee will receive if he works at a particular position in a time interval that you will specify.
Example:
The employee's shift is from 6:00 pm to 1:00 am. You can apply a night premium for all hours worked from 8 pm for example.
💡This premium can be set by default.
Other types of premiums are available on Emprez, for more information we invite you to discover the article: Presentation of the different types of premiums.
Create, Modify or Delete an hourly premium
- Click on Pay menu, then Manage premiums :
- To display the premiums that you have already created, click on
(to the left of the type of premium concerned) the menu will open.
If you don't have one: click onto create a new premium.
- If you want to modify an existing premium: click on
.
- If you want to delete an existing premium: click on
.
⚠️ Once deleted, the premium can no longer be recovered.
Set up an hourly premium
- On the right, select the companies you want to make this premium available to.
- Name: Name of the premium
- Default Premium box: The default premium allows the system to assign the premium to the employee's file without you having to select it each time.
In order for the premium to apply by default, however, you must go through with creating your premium by saving the changes.
⚠️ Be careful the employee files created before the creation of your new default premium will not be updated automatically, you will have to do it yourself manually, one by one or in batch. - Days to check: Select the days for which the premium must be applied. If your shift is a night shift (straddling two days, e.g. 9:00 pm to 6:00 am) select both days.
If you forget to check the next day, a part of the evening (00h00 to 06h00 of the next day) will be missing in the calculation of your premiums. - Overnight: Check the Premium applies at night box if your premium is overnight (straddles two days) and select the two days involved
If you do not check the box "Overnight", the application will assume that you have reversed the start and end times of the premium by mistake. Emprez will correct it for you by reversing the start and end times to be from 06:00 to 21:00. - Start Time and End Time: Enter the times that this premium will be spread out
- Premium Percent or Premium Amount: Indicate the value of the premium as a percentage or dollar amount
%: it will be calculated on the hourly rate at which the employee works, the percentage of the hourly premium will include the shift premium in the calculation.
$: the $ amount will be added to the employee's salary for the number of hours specified above - Payroll codes for Hours: This allows you to target which types of hours to take for premium calculation.
- To find out your export codes: Go to Pay > Export pay > Export Codes.
If the information is not identical, please refer to your payroll system and correct the Pay > Export pay > Export Codes.- Enter the correct numbers in the appropriate boxes,
- Save the configuration.
- Payroll codes for premium: This is the code at which you decide to pay your premium hours in your payroll system.
Please retrieve this code from your payroll system. If it does not already exist, you must create one with the help of your payroll support. - Bonus active From - Bonus active to: Fill in this field if you want this premium to be scheduled for a specific period.
Once the fields are completed, click on Save.
Now you just have to assign it to the desired employees, either manually or in batch. If you have checked Default Premium box, it will be automatically applied when creating a new employee file, but not to existing files.
Allocate an hourly premium
After creating your premium, you have several options for allocating it to your employees:
- Add the premium during the creation of an employee file
- Add the premium to existing employees
- Add hourly premium in batch
Add the premium during the creation of an employee file
- In the menu Employee > Create or Import employee, Select the premium to apply by default in Premium 1.
To remove the premium: Select the vaccum in the drop-down menu.
When you have a default premium (check the option during the premium creation step), the default premium is automatically added to the employee's file in the Premium boxes.
Add the premium to an existing employee
- On the Employee > Employee file > Position(s), click on the position to which the hourly premium is affiliated by clicking on
,
- Under Premium 1, select the desired premium,
- Click Save.
To remove the premium: Select the vaccum in the drop-down menu.
Add premium in batch
- Click on Employee menu,
- Choose Add or modify hourly premiums,
- Select the employees:
- By enterprise,
- Service, Department, then Position,
- Uncheck Include hidden employees, if applicable,
- Click on Search,
- Select the premiums for these employees in boxes 1, 2, 3 and/or 4, including premiums that are already on file for these employees.
The employee's position will have exactly the premiums selected AND will be activated if it was inactive. - Uncheck Replace payroll exportation codes by the default codes found in your structure, if applicable,
- Check the employees concerned. Use
to select all the employees,
- Enter the premium per shift in the Premium ($/hr) column if you want to include a premium per shift at the same time,
- Click on Save.
Warning:
If you have existing premiums on the employee file, be sure to include them in the premium selection.
If the position is inactive on the employee's file, it will be reactivated with the selected premium. You must set the position inactive if it is an error. Click here to learn more.
All other hourly premiums in the employee's file will be replaced by the ones that will be selected.
Check if the premium is on file for the employee
- Access to the employee file,
- Positions: all premiums on file are here in parentheses.
View the details of the premium calculations in the timesheets
In order to verify the details of the bonus calculations in your employees' timesheets, you will need to:
- Dans le menu Feuilles de temps,
- Check and approve the relevant timesheet,
- Click on
at the bottom of the window,
- The Gross Information detail for the employee's payroll will appear.
You can also edit a report of the premiums associated with your employees, find out how by clicking here.
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