GPS Zones Manager

GPS Zones Manager

The GPS Zones Manager is a powerful tool designed to optimize mobile punching. it allows you to define a specific geographic perimeter within which an employee is permitted to clock in or out. The GPS accuracy typically ranges between 10m and 30m.

Privacy & Real-Time Tracking: GPS data only records the employee's exact location at the moment they punch. Real-time movement tracking is not available. Only employees with mobile punching authorization can use this feature.

Info
Contact our Customer Service team to activate the GPS Zones Manager for your account. Once enabled, only Administrators can create zones and authorize specific managers to apply them to employees. 

Add a GPS zone

Once the option is activated, log in to your Administrator account:
  1. Go to Settings and select the GPS Zones Manager sub-menu.
  2. Click Actions > Add.
  3. Name your zone (e.g., Main Warehouse) and check the Active Zone box.
  4. Set the Perimeter: Choose a radius between 50m and 1000m.
    1. Note: The perimeter cannot be less than 50m. If you save a distance smaller than 50m, the system will automatically default to 100m when you reopen the settings.
  5. Set the Location: Click the latitude or longitude icon to open Google Maps, locate your business address, and confirm.
  6. Click Save.
  7. Click the Actions > User icon (Users who can use this GPS zone) to select the managers who can apply this zone to employees, then click Save.
  8. Click Save one last time.

Using the GPS Zone Manager

There are two ways to apply a GPS zone: by associating it with a specific shift or by linking it to an employee's position.

Associate with a Shift

This is useful for mobile teams or specific one-off assignments. Whether you are using the Individual, Employee, or Position schedule:
  1. In the Shift Creation window, look for the GPS Zones section (located above the Tasks section).
  2. Click the small arrow to expand the section.
  3. Click the + icon to add a zone.
  4. Select the desired zone from the dropdown menu and click Choose.

InfoResult: The employee will be unable to punch for this specific shift unless they are within the defined perimeter.

Associate with an Employee's Position

Use this for permanent work locations. The zone will apply every time the employee works that specific role.

  1. Go to the Employee Profile.
  2. Click on the Position,
  3. Select the relevant position by clicking the Edit icon.
  4. On the right side, click on GPS Zones tab.
  5. Click the + icon to add your zone.
  6. Select the zone from the dropdown and click Choose.
  7. Click Save on the Position Information page.

Info
Whenever the employee is scheduled for this position, the GPS restriction will automatically apply.





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