Employee on vacations

Vacation is acquired for a period of 12 consecutive months, which is known as the reference period.
Thus, by working, the employee accumulates a vacation to which he is entitled.
The calculation is simple: 
For each month worked, the employee is entitled to one day of vacation.
Then, when he has a full year with the same employer, he is automatically entitled to 2 weeks of vacation the year following the reference period.
When he has 3 years of seniority, he is entitled to 3 weeks of vacation.

Schedule vacation times for multiple employees

If you want to schedule the employee during the week you schedule this option is easier.

1. Go to the section Schedules by Employee,
   
2. Choose the employee department,
   
3. Click on Load,
   
4. Click on the day in question,
   
5. The Work Shifts window opens, change the Type of shift to Vacation,
   If you don't have Vacation in the Shift Type choices, check your employee's vacation bank (in money or in the day - below in this article),
6. Click on Save,
   
7. The day should indicate Vacation,
   
8. Copy the schedule in drag and drop cell for the other days of the week,
   
9. Click Save. 

If you are sure of your decision, publish the schedule to inform the employee: 

1. Click on , above Total, 
   
2. Click on Save.

The Total column does not show an amount because the vacation pay money is different from your salary budget.

Add the holidays for the current and/or future day(s)

Warning: This option is only available if the employee has data in $ and in days in his file.

To add vacations in batch, click here.

This option is recommended for entries that will take place further in the future, i.e. more than 2 weeks. 

1. In the Employee file concerned, Click on Vacation (bottom right in the gray buttons),
   
2. Click on Add Vacations + (at the bottom right),
   
1. First day on / Last day on (inclusively)
   
2. Type: Vacation
   
3. Note: if necessary

Add vacations for previous days

If the vacation adjustment is more than 2 previous pay period, you must make the adjustment in your pay system, or make the adjustment in Emprez in the previous pay period.

It is best to use this option if you have omitted to add the employee on vacation during the current or previous pay period.

1. In the Employee file of the employee concerned, click on Timesheets (bottom right in the gray buttons),
   
2. Click on Add (bottom right),
   
3. Choose the vacation days one by one,
   
4. Choose any division and any position - These boxes should not be empty.
   
5. In Type, put Vacation,
   
6. Click on Save,
   
7. Approve the timesheet.

Once approved, you can check in their employee profile that the "Amount granted" has decreased. 
The number of vacation days is not adjusted since these days are not scheduled.

Check that the employee has vacations available 

1. Go to the Employee file,
   
2. Click on Vacation Remaining,
   
3. Click on + to add or  to modify an existing entry,
   
4. Fill in the following information:
   
1. Period Start and Period End
   
2. Labor Law Jurisdiction
   
3. Allowed N of day
   
4. Indemnity Amount
   

Related article: Consult the days off / vacation of past periods

• Related Articles

• Use of Vacations Banks

  Vacation Bank: The number of vacation days available over a defined period for your employees to take a vacation. Key data in Quebec Vacation entitlement: Vacation entitlement is acquired for a period of 12 consecutive months. The reference year: ...

• Manage vacations in hours

  Managing your employees' vacations in hours rather than days will give you greater flexibility if you want to account for half days of vacation for example. Activate vacations in hours If you re with Desjardins or Nethris, ask your payroll service ...

• Adding vacations in batch

  To update your vacation banks, follow these steps: Access the Add Vacations (Batch), Insert the information in the boxes indicated,  Click Search when done. TIP:  To help you, take out the salary report to get an idea of "Who has how much vacation ...

• Overview of different timebanks, holidays and vacations

  Timebank: The number of hours available and set aside for each employee who will be paid later.  It is a reserve of overtime. In a few clicks, fill in the missing hours in timesheets using the hours available in the timebank. Warning : Banked: Any ...

• Calculation of vacations by Emprez

  Our service calculates the number of minutes that the employee will be paid based on the amount of money you have entered in the allowances section and the number of days that you have authorized to take for the current year. The amount of hours ...