Employee file creation

Employee file creation

If you are responsible for entering data in Emprez during hiring, be aware that the Parameters profile option allows you to copy settings from one employee to another employee who occupies the same position.
There are 3 methods to create employees under Emprez:

Method 1: Create an (individual) employee file manually

  1. From the application, in the main menu, click on Employee > Create or Import an Employee > Create a new employee,
  2. Fill in all the fields in red with the information concerning your employee, as they are mandatory.
    1. Employee number: It must match that of your pay system
    2. Hiring Date: It corresponds to the date of hiring or rehiring of your employee
    3. Seniority Date: It corresponds to the date on which the employee joined the company
    4. Position: Select the main position which will be the employee's default extension. If the Employee has several positions, you can add them later in the employee file. Use a Parameters profile if you have one.
    5. Employee to be paid by, that is, to which company you want to send the approved employee timesheets,
    6. The box The employee will punch must be checked if you want the employee to be able to punch on the company's punch machine.
    7. The box Employee can punch via Employee Portal and Mobile Application must be checked if you want the employee to be able to punch from their phone.
For all other modifications, you can do so from the employee's file.

Method 2: Export an Excel file to create employee folders

  1. From the application, in the main menu, click Employees > Create / Import an employee > Import employees from an Excel file,
  2. A standard template file will need to be downloaded to be completed,
  3. Once completed, save it in CSV UTF-8 format,
  4. Import the file into Emprez.
The Employee Number column must contain a value per employee to activate the employee file.
You must decide once the file is imported, whether employees have the right to punch or not. A badge number will be generated at this time.

Method 3: Import new employees from the pay system

This option is available only for the Desjardins or Nethris pay systems:
From the application, in the main menu, click Employees > Create / Import an employee > Import of your employee files from your payroll system.
Establish the Web service, if not already done, between your payment system and Emprez. Contact your web service for this.
Once the password has been generated, you can contact one of our agents to finalize the work.
You can also create an association with the payroll company during this step, to know more, click here.

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