Document manager

Document manager

With Emprez, you can add documents to the employee's file. This document may only be visible to you or distributed to your employee. 

It is also possible for you to request an electronic signature (mention "I accept") from your employee about a shared document.
(e.g.: Employment contract, internal regulations, etc...) Favouring the electronic signature over the paper version will allow you to centralize documents, provide enhanced security and real-time monitoring with a clear improvement in the time between distribution and consent of the document.

Add a document to the employee's file (without signature)

  1. Go to the Employee file,
  2. Click on Documents (gray button below),
  3. Click on +,
  4. Enter the date the document was added,
  5. Write a note,
  6. Select the document to add,
  7. Check the box Employee can see the document if you want to share it with the employee.
    On the contrary, if you just want to attach a document without sharing it with the employee, do not check it.
  8. Click on Save.
For the employee, see this guide for more information: Emprez for employees, Mobile app - web portal.


Add a document to be signed by the employee

  1. Add a document: 
    1. Click on the menu Employees > Documents to sign by employees,
    2. Click on the button New + at the bottom of the active window,
    3. Fill in the fields and attach the document to sign,
    4. Click on Save.


  1. Define the target: 
On the right of the Document to signed by employees are 4 icons:
  1.   : Delete the document (a document to sign, once added to Emprez, can be deleted only if no employee received it.)
  2.  : Modify or consult add document section
  3.  : Export the attached PDF document 
  4. : Define your target, by determining the employees concerned by this document

  1. After clicking on Define the target, choose in the service(s) / departments or enterprise(s) to select the employee who has to sign the document,
  2. Click on Retrieve Employees,
  3. In the generated list, choose the employee(s) by checking the corresponding box or by selecting all employees with this icon ,
  4. Click on Save.

Accès et signature du document par l'employé

On the employee side, here are the links that will lead you to the procedure to follow for them to access to the documents and sign them: 
  1. Via Emprez Mobile application   
  2. Via Emprez employee Web portal

Confirmation of signatures

The manager can check the employee signature rate in the Documents to be signed by the employees section. 
For more details concerning the date and time of signing, the manager should click on Define the target.

Signature tracking report

You can edit a follow-up report that will confirm the employees who signed (date, time) by clicking on the Pdf icon at the end of the document concerned.

If your document requires updating signatures on a recurring basis, instead of having to re-add the same document you can simply use the refresh button to remove existing signatures.

    • Related Articles

    • Departure of an employee and closing of an employment file

      It is important to close the records of employees who have left your company for the following reasons: Only active employees will appear for scheduling Accuracy of information for reports and statistics generated by Emprez Improved performance when ...

    • Employee file note

      You may want to add a note to your employee's file regarding a special request, projects, meetings, etc. Emprez lets you add this note to your employee's file and decide on access. This note will not be visible in the schedule or in the timesheets. ...

    • Employee file creation

      If you are responsible for entering data in Emprez during hiring, be aware that the Parameters profile option allows you to copy settings from one employee to another employee who occupies the same position. There are 3 methods to create employees ...

    • Duplicate employee file

      You cannot delete an employee file when it is created. However, you can make the account invisible so that you no longer see them in your application. Here are the steps to follow:  Step 1: Go to the duplicate Employee file you want to delete, Click ...

    • Employee file: Demographic information & calendar synchronization

      Fill in the demographic information of the employee Go to your employee's file: Employees> Enter the name of the employee concerned> Select the employee from the proposed list, Click on the employee's name (1), Edit the data concerning the employee's ...