Create a partial hiring employee

Create a partial hiring employee

You want to schedule your employee without waiting for the complete creation of his file at your payroll service: opt for partial hiring!
Emprez allows you to create a partially hired employee file provided that your Emprez account is linked to payroll service - Nethris or Desjardins. The Partial Hire feature will allow you to partially create your employee's file with the minimum information required so that it can be scheduled with Emprez. You no longer have to wait for the finalization of the file by the master payroll and your payroll department, who will be able to complete it at their own pace without impacting the speed of insertion of your employee in the field.

To do this :
  1. In the main menu, click on Employees > Create or import an employee,
  2. Fill in all the necessary fields for the creation of the employee,
    Normally, your employee's personnel number is generated by your payroll department, when partial hiring, insert a fictitious personnel number (eg: 99999) which will be modified when the hiring is finalized.
    Once you select "Employee to be paid by"; the Use "Partial hiring" box appears next to the Save button
  3. Check the Use "Partial Hiring" box, then Save.
    1. The employee is now functional in Emprez
    2. Employee does not have an ExternalID

  1. Once the employee is created, go to your Pay service,
  2. Under HR> Partial hiring, click on the name of the new employee,
  3. Go down and click on Hire an employee,
  4. Fill in the social insurance number, select the company,
  5. Click Continue and finalize the hiring of the employee.
    1. A provisional file is created in your payroll service
The app manager in your payroll department must hire the employee completely. When the file has been finalized in your payroll department, it must be harmonized in Emprez. The personnel number will link the payroll data to the right employee.
  2. Once the employee has been hired with the correct personnel number and the missing information, your payroll service should generate an ExternalID, it remains to be harmonized in Emprez,
  3. Go back to Emprez, in the employee's file and change the registration number,
    Then go back to Emprez, main menu Employees> Create / import an employee> Web Service Link: Verify if certain employees are not matched between Emprez and the payroll service,
  4. Click Search in the right payroll company if you have several, to harmonize the existing files of your web service,
  5. Check the employee's name if the information is identical,
  6. Click Harmonize.

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